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Work within the administration protocols of the organisation

Content

• Section 1: Complete workplace forms and documents
  • Workplace forms and documents
  • Administrative protocols
  • Selecting appropriate forms
  • Version control
  • Communicating your message
  • Organisational policies and procedures
  • Personal documents
  • Summary
  • Self check
• Section 2: Store and maintain organisational information
  • Storing organisational information
  • Information storage protocols
  • Using databases
  • Computerised records
  • Access to information
  • Confidentiality and privacy
  • Security of information
  • Reporting a breach
  • Summary
  • Self check
• Section 3: Use and maintain equipment and machines
  • Workplace equipment and machines
  • Safe use of equipment
  • Storage and disposal of equipment and materials
  • Inventories and lists of supplies
  • Maintenance
  • Training
  • Summary
  • Self check
• Section 4: Manage inquiries in accordance with organisational policy and protocol
  • Responding to inquiries
  • Telephone techniques
  • Taking messages
  • Communicating with others
  • Using communication equipment
  • Summary
  • Self check

Version control

According to The University of New South Wales UNSW Manual, policy, procedures and guidelines go through a variety of iterations and changes before being endorsed and approved for distribution amongst management and staff. Once published, it can be amended. However, there needs to be a tracking of versions to ensure that the most current version of the document is being distributed.

Version control can be used to track the changes that occur to a document and record its distribution throughout the document's life development and subsequent revision(s).

For more information on the principles and various styles of version control, see the weblinks below:

University of New South Wales Manual
http://www.policy.unsw.edu.au/manual/ review/version_control.htm

Charles Darwin University Document History and Version Control Principles
http://www.cdu.edu.au/governance/ documents/DocumentVersionControlv1_002.doc

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© The State of Queensland (Department of Communities and Disability Services Queensland) 2007.

Queensland Government